Office Manager I in Springville, NY


Spectrum Health & Human Services Posted: 2021-05-27

Springville, NY 14141

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Performs complex administrative tasks and provides administrative support to a department head and/or manager.
May also train clerical support Staff.
High School Diploma or equivalent

Experience:
Three years work-related experience. Previous supervisory experience preferred
Must possess a valid Driver’s License with an acceptable driving record.

Major Duties & Responsibilities:
Knowledge and demonstration of agency core values in day-to-day activities
Ensure the criteria for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment
Consistently maintain a neat, organized work environment
Assists with the Pulling Charts and preparing records to give to the Psychiatrist or NPP
Processes Intakes, scheduling, auditing of all progress notes, posting and filing
Schedule preparation to include authorization verification, copay/private fee amounts, client balances and the appropriate notification of senior staff when appropriate
Constant verifications of 3rd Party payers, Medicaid and authorizations, completion of client financial reviews
Reconciliation and posting of all client payments
Processing of client records
Typing
Oversight of other Office Staff with day to day tasks
Constant direct communication with Director of Reimbursement & Support Services
Other Duties as assigned
Type business letters, memorandums, reports, charts, etc. on a personal computer
Composes and prepares routine correspondence for signature
Establishes and maintains confidential files and records
Proofreads and corrects grammatical, punctuation and spelling errors
Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items
Attends departmental meetings; takes notes and prepares/distributes meeting minutes
Orients new personnel to agency’s policies and procedures.

SKILLS/COMPETENCIES:
Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines
Excellent interpersonal skills and communication skills both verbal and written
Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills
Ability to handle multiple tasks
Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc

Benefits:
Health & Dental Insurance
401K Retirement Plan
Employee Assistance Program
Flexible Spending
10 Paid Holidays
Life Insurance
Vacation, Sick & Personal Time
Vision Insurance

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