Non-Profit Finance Director in Buffalo, NY

Salary Range: $75,000-$80,000 / year

Basic Function: The Director of Finance (DF) works in conjunction with the Executive Director (ED) to meet the agency’s financial goals and objectives while striving to achieve the mission and values as it relates to the residents and staff. The DF is responsible for oversight, guidance, and progression of agency wide financial duties and associated tasks. The DF is responsible for the oversight of the Financial Department which includes the supervision of two Financial Administrators. The Director of Finance works closely with the Executive Director and is responsible for building systems and procedures to accomplish the mission and reach the strategic and annual goals of the agency.

Homespace Values: Family * Self- Sufficiency * Responsibility * Security * Resiliency

Essential Position Responsibilities:
• Effectively develop and maintain business systems and strategies and ensure appropriate implementation.
• Maintain ethical standards and accountability, manage risk, perform due diligence, and implement operational best practices.
• Ensure that the organization is in compliance with all local and state expectations, regulations, laws and guidelines, governing nonprofit organizations.
• Participate in the strategic planning process with the board to ensure that the organization has a long-range strategy which achieves its mission and makes consistent and timely progress.
• Monitor and adapt to changes in the business/not for profit/child welfare environment.
• Highlight the Agencies mission and values to strengthen all aspects of the agency both internally and within the community.
• All required/requested documentation must be on-time, clear and accurate.

Finance:
• Oversee all day-to-day functions of the accounting department.
• Work in conjunction with the Executive Director to provide financial and administrative oversight of the agency.
• Manage and monitor all accounts, ledgers, and accounting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
• Implement consistent accounting policies, practices, and procedures across all programs, upholding federal, state, and local legal standards by remaining knowledgeable about existing, new, and future legislation.
• Guide financial decisions by applying agency policies and procedures, based on annual budget.
• Ensure optimal financial performance of the agency.
• Develop, implement, and maintain internal financial controls and financial policies and procedures.
• Responsible for developing the agency’s annual budget and presentation to the Board of Directors and monitoring actual results to budget monthly.
• Reviews and analyze financial activities and reports to discern trends, identify areas for improvement, and address problems. Alert the Executive Director to any areas of concern.
• Act as the backup Administrator of the company’s ADP system.
• Work with the Financial Administrator to run timely payroll, work through timecard issues, and review and input any status changes.
• Oversee all Accounts Receivable/Accounts Payable processing, bank reconciliations, check writing, payroll processing, bank deposits, county billing, Behavioral Health billing, and all financial aspects of the agency.
• Complete all month end tasks, including posting journal entries, reviewing bank statements and reconciliations, and posting accruals.
• Generate monthly financial reports and program expense reports along with financial summary report. Share these reports with the Executive Director, BOD, and leadership team.
• Complete SSOPs and HHAP reports annually. The SSOPs report is a state report required by OCFS that reports all aspects of our annual financial statements and census data. The HHAP report is a budget to actual report of all income and expenses annually.
• Compile data for and complete state fiscal reports, contracts with counties, and grant reporting.
• Run and distribute all year-end reports, including W-2s, 1099-NECs, and 1099- MISC. Ensure accuracy of all reports before distribution.
• Maintain and oversee all IRA contributions.
• Act as agency liaison to our Investment Advisor.
• Work in conjunction with external CPA firm to prepare the agency’s annual tax filings, including the 990 and CHAR500.
• Review and maintain M&T and QuickBooks vendors and accounts and update as needed.
• Maintain records of all grants received and related expenditures.
• Provide quarterly reports to the Quality Assurance & Compliance Officer.
• Responsible for all preparation and oversight of the annual financial audit, working in conjunction with outside auditing firm. Lead financial team through annual audit process to ensure accuracy and compliance of all internal controls.
• Participate in and facilitate Financial Committee meeting quarterly.
• Participate in strategic planning, department logic models, PQI planning, DEI initiatives, and COA accreditation.
• Other duties as assigned by the Executive Director and/or Board of Directors.

Quality Assurance:
• Comply with federal, state, and local reviews requirements related to resident/employee population and operations.
o Work with state reviews, expectations, codes and follow up.
o Monitor and ensure appropriate and timely documentation is completed.
• Ensure the supervision, safety, and comprehensive well-being of each and every youth/child in the program at all times.
• Ensure a safe and secure environment 100% of the time.
• Cooperate to resolve conflict by using appropriate responses to the situation.
• Participate in all training deemed necessary for the position and utilize skill set consistently.
• Attend all staff meetings and scheduled trainings.
• Contribute to agency effectiveness by working cooperatively with other team members.
• Adhered to all aspects of the Homespace Employee Handbook
• Assist in furthering the mission, policies and procedures of Homespace as a whole.
• Perform all other duties as assigned by the assigned the Executive Director or the BOD.


Minimum Qualifications:
• Associate degree in Business, Finance, Accounting or related field. Bachelor’s Degree is preferred. Must have 5 years’ experience in accounting related field including supervisory experience.
• Strong knowledge of GAAP.
• Non-profit accounting experience is preferred.
• Must have excellent verbal and written communication skills with strong analytical abilities.
• Strong proficiency with Excel, Word, Power Point and Outlook.
• Valid New York State driver’s license and ability to transport. Personal Transportation Necessary. If driving one’s vehicle, must maintain valid inspection and automobile insurance.
• Must provide proof of insurance upon hire and when requested.
• Ability to carry, lift or host heavier objects at times, including children. Must have mobility enough to regularly climb at least one flight of stairs, utilizing multiple levels.
• Evidence of commitment, sensitivity, and flexibility in working with Adolescent parents.
• State mandated background checks to include the following: Clearances through the NYS Central Register, the NYS Sex Offender Registry, NYS Justice Center Staff Exclusion List, fingerprinting, and criminal history check from IndentoGo, NYS OMIG Medicaid Exclusion List, monthly Medicaid Exclusions database check and the SS Death Master Check.
• Completion of a work physical upon hire and yearly thereafter.
• Other qualifications as deemed necessary by the Executive Director.

Pay range: $75,000-$80,000 / year

Apply online or send cover letter & resume via the Quick Apply Link Below.