HMIS Data Entry Specialist in Buffalo, NY

Salary Range: $21.00/Hour

This position is responsible for entering, validating, and quality-checking client and program data into the Homeless Management Information System (HMIS) for HUD-funded projects. This role ensures data integrity, assists with audits, supports reporting needs, and maintains compliance with HUD data standards.

Essential Duties and Responsibilities

• Enter client, service, and housing data in HMIS accurately and timely
• Perform regular data audits and consistency checks
• Reconcile discrepancies, validate client records, and flag errors for review
• Assist in preparing data for HUD, CoC, and internal reports
• Aid in generating basic reports (e.g. enrollments, exits, service usage)
• Ensure all data entry practices comply with HUD/HMIS data standards and privacy/security policies
• Coordinate with program staff to clarify missing or erroneous data. Report concerns to supervisor
• Assist in identifying systemic processes that could be enhanced to ensure data entry can be completed in a timely manner.
• Support onboarding and training of staff/end users (as needed)
• Maintain documentation of data processes, workflows, and data standards
• Assist with data cleanup projects or migrations
• Serves on agency committees as requested.
• Carries out additional duties essential to the above-stated responsibilities as assigned.
• Is mindful of and integrates Trauma-Informed Care and its five principles in all duties and interactions with fellow staff, residents, and external partners.
• Maintains compliance with all required rules and regulations including Federal Confidentiality (42 CFR, Part 2), HIPAA, Medicaid and/or HUD, and any others.
• Regular attendance at work location.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Other duties may be assigned.

Requirements
• Associate’s degree in human services or related field and 3 years’ experience with HUD reporting requirements, HMIS, data standards, or CoC systems OR
• Bachelor’s degree in human services or related field and a minimum of 6 months experience HMIS data standards
• In addition, the qualifications above, a valid New York State driver’s license is required and a reliable automobile
• Other combinations of experience and education that meet the minimum requirements may be substituted.

Salary Description
$21.00/Hour

$250 - $1,500 conditional sign-on bonus
• Generous PTO & sick time
• Annual raises based on performance
• Health, dental, and vision insurance

Please apply at Company link