Secretary in Batavia, NY


City of Batavia Posted: 2021-09-21

Batavia, NY 14020

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Confidential Secretary to the City Manager, City of Batavia, NY

The City of Batavia, New York is seeking a qualified experienced professional for a Confidential Secretary to support the City Manager and Assistant City Manager. This position is responsible for planning, directing and coordinating operations within the City Manager’s Office including scheduling, research, writing assignments, agenda preparation, budget input, calendars, travel, grant assistance, expense tracking and other duties. Acts as primary contact to the City Manager’s Office and liaison to the public to communicate City information and field requests and complaints. Interacts with Council on behalf of the Manager to maintain communication, coordinate meetings and activities, and events. Assists City Manager and Assistant City Manager in budget preparation annually. Originates and maintains control and access to complex filing system and records. Attends meetings and takes minutes as directed by the City Manager and Assistant City Manager. Works with City general liability insurance broker to track claims, coordinate with insurance company and City departments for data information and collection and updates City Manager, Assistant City Manager and City Attorney on status of claims, researches and prepares a wide variety of written material including report, letters, memos and statistical charts. Screens calls and provides information to the general public and City departments. Maintains a high degree of confidentiality at all times.

Qualifications: Associate’s Degree in Business Administration, Accounting, Public Relations, Political Science or closely related field and a minimum of six (6) years of executive level secretarial/administrative assistant experience or a Bachelor’s Degree in business Administration, Accounting, Public Relations, Political Science or closely related field and a minimum three (3) years of executive level secretarial/administrative assistant experience.

Salary range: $44,836 - $54,225.

Please send resume and references to City of Batavia, One Batavia City Centre, Batavia, NY 14020, Attn: Dawn Fairbanks, Human Resource Specialist or quick apply.

Background check and drug testing required. Candidate must reside within Genesee County or any adjacent town to the County of Genesee within 6 months of appointment.

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