Purchasing and Inventory Clerk in Buffalo, NY

Community Action Organization of WNY (CAO) Posted: 2021-04-06

Buffalo, NY 14214

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• Purchasing and Inventory Clerk: Ensures that all procurements are completed within regulatory guidelines and agency policies and procedures. Two (2) year degree from college or technical school in Business or Accounting and one (1) year exp. or equivalent combination of education and experience. Full Time $19 per hour.

Make a Change, Make a Difference

Community Action Organization of Western New York has been serving over 56,000 individuals and families since 1965. With a commitment to educational advancement, workforce development, neighborhood revitalization, community health and economic advancement, we need talented people who want to make a difference in their community to join our team of professionals. Sound like you? Make the difference in the lives of others. Enrich your own life in the process.

Responsible for procurement for all programs and insures that procurements are completed with in regulatory guidelines and agency policies and procedures by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Follows agency procurement procedures; prepares requests for proposals and faxes/mails/emails to supplier firms; review purchase requisitions for mathematical accuracy and appropriate signatures, prepares purchase order and sends copy to supplier and department originating request; compiles records of items purchased or transferred between departments, prices, deliveries, and inventories, computes total cost of items purchased, provides tax exemption information where needed; coordinates vendor deliveries and order resolution with sites. Works with Facilities for service contracts. Maintain up-to-date CAO site location addresses and contacts, ability to calculate allocation charges as directed, assist with distribution of supplies as needed.

Maintain procurement files in accordance with agency and funding source requirements; provides records for in-kind goods or services for match requirements; maintains capital asset inventory records and works with Facilities for building related inventory and sites for site related inventory. Keep record of Minority & Women Business Enterprise (MWBE) vendors.

Assists with software data management for purchasing and prepares comparison reports for various business analyses.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum two year degree from college or technical school in business or accounting and one year procurement experience in a grant funded environment; or equivalent combination of education and experience.

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