Administrative Support Manager in Batavia, NY

YWCA of Genesee County Posted: 2022-06-01

Batavia, NY 14020

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Oversees all office management as a team with the other Administrative Support Manager.
Provides clerical and receptionist functions, and contributes to the efficient operation and positive image of the YWCA of Genesee County.

Qualities: Positive attitude, personable demeanor, highly energetic, stable, strong character, creative, flexible, courteous, conscientious, a strong troubleshooter, and excellent multi-tasking skills.

Essential Functions:
• Oversees all front office and clothing store management and operations.
• Coordinates volunteer schedules.
• Answer phones and transfer calls.
• Maintains the petty cash, accounts receivable daily deposit
• Purchases supplies and equipment as authorized by management.
• Assists with special event preparations.
• Assists with YWCA programs as needed.
• Has an advanced knowledge of the following machines: phones, computer, copier, fax, etc.
• Monitors & maintains social media, and YWCA website and all online communication including but not limited to online messaging and multiple email databases etc.
• Process vendor invoices from start to finish.
• Maintain and update Mailing List, Donor List, and all Data Bases as needed
• Assist with creating/preparing Annual Report, Annual Appeal, Newsletters
• Create marketing flyers, brochures, reports, letters etc. as needed for various events
• Oversee and administer special funding projects such as Project Uplift and Housing Stability as they become available
• Communicate / Interact professionally with the community
• Prepare biweekly payroll submission and monitor benefits, and accruals and update yearly payroll forms.
• The above are representative of duties assigned to this position. This is not an all-inclusive list.

• At least one year of work experience in an office setting.
• Mastery of Microsoft office tools and computer literacy.
• Ability to meet the needs of a multi-purpose office setting.

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